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Category Archive for 'End-of-Semester Info'

The Davison Health Center will be open Senior Week – May 21-25, 2012 from 9am to 5pm.  An on-call provider will be available after hours for urgent concerns by phoning 860-685-2470. You will speak “live” with an after hours call center rep who will take a message and contact the Doctor on-call.

The Health Center will be open limited hours graduation weekend – Saturday, May 26 from 10am-2pm and Sunday, May 27 from 9am-1pm..

Parents! Finals are fast approaching and the Wesleyan Center for Prison Education has teamed up with local sweets shop, Lizzy B’s, to create Finals Gift Baskets! They come in two sizes, one for $15 and one for $25. Check out the attached flyer for more details!

Proceeds benefit the Wesleyan Center for Prison Education. The Center, started in 2009 by a group of undergrads, offers Wesleyan-caliber college courses to incarcerated men at Cheshire Correctional Institute and is looking to expand to York Correctional Institute for Women this summer! Our first prisoner, released in October, transferred to the University of Connecticut in January and is pursuing a degree in Urban and Community Studies.

Check us out online at www.wesleyan.edu/cpe

Lizzy B’s is open Tuesday, Wednesday, Thursday and Sunday from 12pm-8pm, and Friday and Saturday from 11am-9pm (Closed Mondays). To order, call 860.358.9036 and ask for the Wesleyan CPE Fundraiser Basket. You can customize the basket by adding balloons, gift cards or extra goodies. When you order, please leave your child’s cell phone number to help with delivery. Deliveries begin on May 14th – get your order in now!

Please log in to the Senior Online NAme Recorder website at http://sonar.wesleyan.edu so that you can record the pronunciation of your name as you would like it to be read during the Commencement ceremony on May 27.

Before you begin:

  • Make sure that your computer is not muted and that the volume is turned up.
  • You must be on the Wesleyan campus network for the name recorder to work properly.  If accessing from off campus (i.e. from a senior wood frame or elsewhere on the Internet), you will first need to login through VPN at http://webvpn.wesleyan.edu.  If you are unfamiliar with VPN, more information is available at http://www.wesleyan.edu/its/vpn_faq/vpn_faq.html.
  • The online name recorder requires a computer with built-in microphone input.  It will NOT work with a smartphone.  Public-access microphone-enabled computers can be found at the Cardinal Store and the ITS Help Desk.
  • It has been reported that the latest version of Firefox (v.11.0) has problems loading the Flash extension, which is required for the name recorder to work.  If this problem arises, try using Internet Explorer or Chrome instead.

You must indicate on the name recorder website whether you will or will not be attending the Commencement ceremony. If you will not be attending, there is no need for you to record your name. If you will be attending, please record your name exactly as your family and you will want to hear it read. If you hate your middle name, and it will not offend anyone in your family to omit it, you may do so. If you have additional middle names that are not in our official records, they can be read. If you are a “Jr.,” you can decide whether you want that included. Just remember that Commencement is a formal occasion, perhaps the only one you will have experienced at Wesleyan.

There is space on the website for you to leave a note for the faculty members who read the names—for instance phonetic hints if you have a name whose pronunciation may be challenging to them.  If you are adding any name(s) that are not in the Registrar’s records, please be sure to pronounce them very distinctly. Making the recording in a space without a lot of background noise is particularly helpful to the readers.

Please make your recording by 12:00 noon on Friday, May 11, which will give the faculty name-readers time to rehearse and to get back to you if they have questions as to the pronunciation of your name.

In order to receive your diploma your Student Account must be in good standing on Wednesday, May 23rd.  You may check on the status of your account at anytime by clicking on “Student Account” in the “Financial Information” section of your e-portfolio. Payment(s) can be made by e-check through the “E-Bill” link in your e-portfolio, paper check made payable to “Wesleyan University” or by cash in person at the Student Accounts Office.

Commencement is just around the corner and graduation regalia is now available for purchase at Broad Street Books.

The cost for a Bachelor’s Cap and Gown is $39.00 and includes your mortar board, gown, and tassel. The packages are sized according to height.  Quantities by size are based on expected number of graduates and historical sales.

The earlier you come in, the more likely you are to get the exact size you need. In case you wondered, all Bachelor’s recipients wear red here at Wesleyan.

The bookstore is currently open normal hours:

Monday through Friday 8 AM to 8 PM
Saturday and Sunday     9 AM to 5 PM.
Closed Easter Sunday.

If you have any questions please contact the bookstore at 860-685-7323.

Please note for those who do not have the financial resources, there are caps and gowns available through the Usdan University Center.  Email Michelle Myers-Brown ar mmyersbrown@wesleyan.edu or visit her in the Usdan Center.

These caps and gowns were offered for reuse through the return program set up by the Student Affairs staff and previous years’ seniors.  There are limited numbers.

The last day to withdraw from full-semester and second-quarter classes is Friday, December 2. Completed forms are due in the Registrar’s Office by 5:00 p.m. and must include the following signatures: instructor, faculty advisor, and class dean.

If you are thinking about withdrawing from a course:

  • Do use this time to talk to your professors, your advisors, and me about your concerns. If you can’t make my drop-ins, please email me at dphillips@wesleyan.edu or call me at x2757 to schedule an appointment.
  • Do make sure you are taking advantage of all the resources available to you.
  • Do get the signatures of your instructor and advisor on your drop/add form. I cannot sign for either without his or her permission, so please save yourself the trouble of waiting to see me during drop-ins just for me to tell you that.
  • Do not wait until Friday at 4:00 p.m. to see me or you may find yourself waiting in a very long line!!!

Drop-in Hours: M 2-3; Tu 3-4; W 5-7; Th 11-12; F 2-4

Please read the following information from the Office of Residential Life:

Thanksgiving Break
As you prepare for the Thanksgiving Holiday, remember to LOCK ALL DOORS AND WINDOWS whether you will be remaining on campus or leaving for the break.  Also, please consider taking home your bikes and other belongings that you will not need through the winter.

If you are staying on campus over the break period, please remember to walk in well lit areas after dark, preferably in groups, and report suspicious people to Public Safety immediately at 860-685-3333 or x-3333 from a campus phone line.  Although the RIDE program will not be operating Thursday through Saturday, Public Safety will provide escorts for individuals upon request.  Public Safety’s general phone number is 860-685-2345.

Preparing for Winter Break
As you finalize your travel arrangements for the winter break, remember residential units will close for the fall semester at 12:00 p.m. (noon) on Sunday, December 18, 2011.  All residential units, with the exception of the wood frame houses, will close at this time.  Students can return to campus at 9:00 a.m. on Tuesday, January 24, 2012.

Seniors who live in wood frame houses can stay in their houses during winter break.  Students who want to stay in their wood frame house over break need to register with Residential Life by Saturday, December 17, 2011 so that the University knows when houses are completely vacant (movement will indicate a burglary and approached as such) and when occupied (in the event of necessary repairs being done).  The registration form is available on the Residential Life website at: http://www.wesleyan.edu/reslife/Forms/wood_frame_winter_break_form.html.

There will be a limited number of employment opportunities for students looking for work on campus during winter break.  Students wishing to do so must request housing with Residential Life by, Thursday, December 1, 2011.   Requests should be made through the Winter Break web site at: http://www.wesleyan.edu/reslife/ugrad_housing/winter_closing.html.

Please note:  Housing is not guaranteed during the winter break period, students who are granted permission to live in their units during the break will be notified via email on December 9, 2011.

This is a reminder to students that all residential units will close for the fall semester at 12:00 p.m. (noon) on Sunday, December 18, 2011.  All residential units, with the exception of wood frame houses, will close at this time; students who wish to stay in their wood frame house must register with Residential Life online at http://www.wesleyan.edu/reslife/Forms/wood_frame_winter_break_form.html.

Students can return to campus at 9:00 a.m. on Tuesday, January 24, 2012.

International students and student athletes will receive information regarding winter break housing from either the Office of International Student Services or their coach.

Students who wish to return to campus early must submit an online application located at http://www.wesleyan.edu/reslife/Forms/winter_break_form.html. This application is due on Thursday, December 1, 2011 – no exceptions.  Please also note that all applications will be scrutinized and there is no guarantee that your request can be processed.

***Furthermore, students who are moving into a new assignment will not be able to pick-up their keys before Tuesday, January 24, 2012 at 9:00 a.m.

There will be a limited number of employment opportunities for students looking for work on campus during winter break.  Students wishing to do so must request housing with the Office of Residential Life by Thursday, December 1, 2011.

In order to maximize class appropriate spaces for students returning from leave/abroad, the Office of Residential Life will not process Room Change Requests after November 18, 2011.  Students interested in making a room change after this date must wait until two weeks into the spring semester, after all returning students have been placed.  Requests to pull-in a student into a spring vacancy can be made until December 7, 2011.

Any questions regarding these processes should be directed to Residential Life at 860-685-3550 or at reslife@wesleyan.edu.

The residential units will close for the fall semester at 12 p.m. (noon) on Sunday, December 18, 2011. All residential units, with the exception of wood frame houses, will close at this time.  The residential units will officially open for the spring semester at 9 a.m. on Tuesday, January 24, 2012.  Some units will open prior to this date to accommodate student athletes, international students, and other students who are required to be on campus during the break.

It is extremely important that students be employed for essential services only, due to heightened concern for students’ safety, the limited services available for students during the break period, and the University’s efforts to conserve energy.  If you do need to hire a student to work during the break period, the student must submit a request for housing to the Office of Residential Life prior to Thursday, December 1, 2011.  All students must apply online at www.wesleyan.edu/reslife and click on “Winter Break Closing Information” on our web page.

Residential Life will NOT be able to accept any requests for winter break housing after Thursday, December 1, 2011.  Furthermore, all employers should notify Sean Martin in the Financial Aid Office if they need to hire students during winter break, regardless of whether or not the student will be receiving financial aid.

Once we identify all of the students who need to stay in housing during the break, we will determine which residential units will open prior to January 24, 2012.  Please keep in mind that although a student may be working for you, they are not guaranteed housing during this time, and may need to make alternate accommodations.  We will notify all students who have applied of their status via email by December 9, 2011.

If you have any questions or concerns, please feel free to contact me by phone at x3550 or by e-mail at sphelps@wesleyan.edu.

  • Meal Plans for the semester end as of Brunch on May 14, 2011
  • There will be a shipping kiosk available across from the 1st floor mail window starting May 4 – 13th from 11:30am – 5pm (M-F)  Mail your stuff home!!
  • Don’t forget about Usdan as an alternative study location.  You may reserve one of the meeting rooms if they are available, use the 2nd floor dining bays when not in operation, and the 3rd floor lounge when events are not scheduled!

For more information, please visit the Usdan website.

As your begin making your summer plans, please remember that all residential units must be vacated by Saturday, May 14, 2011 at 12 p.m. (noon). Only graduating seniors and students who have been pre-approved by the Office of Residential Life can remain in their rooms after 12 p.m. (noon) on May 14, 2011.

Students who fail to check out of their rooms will incur a late checkout fine of $250.00 and may also incur per diem charges until they vacate their rooms.  This includes moving all items out of the room and the key returned to Residential Life.

Physical Plant Room Inspections: After you move out, Physical Plant will conduct an inspection.  A complete list of fines can be found at http://www.wesleyan.edu/pplant/housingguidelines.htm. Your student account will be charged for any damage, missing furniture, or cleaning services that are required.  All floors, walls, sinks, tubs/showers, refrigerators, and stoves should be clean and in good condition.  This includes removing anything you may have on your door.  A guideline you should use is that your residential space should be found in the same condition as when you moved in. 

If you have official University business (i.e. work or classes) and need to remain on campus after 12 p.m. (noon) on May 14, 2011, you must apply for an extension with ResLife. Applications are available at http://www.wesleyan.edu/reslife/.  Please note that applying for an extension does not guarantee approval, as only extenuating circumstances will be considered.  Applications are due on Friday, April 29, 2011.

Students who are approved to stay past 12 p.m. (noon) on May 14, 2011 will be required to move out of their spring housing assignment into alternate housing if they live in Hewitt, Fauver Residence Hall, Clark Hall, German or Russian House.

Graduating seniors are automatically approved to stay in their current housing assignment until 4:30 pm on Monday, May 23, 2011 and do not have to submit an application.

All students will receive a key return envelope in their University mailbox on April 29th. Students are expected to return this envelope with housing keys to the Office of Residential Life.

Students who have compost buckets, please return them at the end of the semester to the shed behind Turath House (22 Lawn) near Hall Atwater.

Students who wish to donate unwanted items to be recycled are encouraged to participate in Waste Not!  Waste Not! drop-off points will be distributed throughout lounges and hallways across campus.  Students living in program houses or woodframes should email wesustainability@gmail.com to arrange for a pick up.

Want to help with one of the most exciting sustainable events on campus? Want to volunteer with the Waste Not! Tag Sale this spring? Housing during Senior Week and the two days following Senior Class Move-Out is guaranteed in exchange for volunteers’ commitment to working with Waste Not! during this time. The volunteer team will be collecting and organizing donated items in preparation for the huge move-in sale we hold in September. All proceeds go to local charities and sustainability projects at Wesleyan. Please fill out this form by April 21st if interested. Space is limited, apply ASAP.

Contact wesustainability@gmail.com with questions.

Reunion & Commencement 2011 is fast approaching (May 19-22), and you know what that means — we need student workers!  This is your last chance to work for Reunion & Commencement and is also a great opportunity to see what it is you’ll be doing next year. Work for University Relations, and aside from getting paid, you’ll also receive housing, have the unique opportunity to help out with Wesleyan’s biggest event, make lasting connections with alumni, and get the chance to say a final farewell to your graduating friends.  Potential jobs include working at the Registration site, hanging out with kids at Camp Cardinal, and, if you’re over 21, driving the shuttle vans.  The Office of University Relations is now accepting applications.

Applications will be accepted until this Friday, April 8 at 5:00 PM. We will notify you of your employment status no later than Wednesday, April 13.

There will be a mandatory student worker meeting on May 17 in Exley Science Center 150, at 5:30 PM.  We will provide your schedule for the weekend at that time, among other things.

If you are employed for Reunion and Commencement, University Relations will provide board until housing closes on May 23.

Please apply at http://www.wesleyan.edu/rc/2011/students/apply.html

If you have any questions, please contact us at interns@wesleyan.edu or 860-685-2802.

Thanks for your interest!

Aubrey Courville ’13 and James Gardner ’13
Interns, Office of Alumni and Parent Relations

As the warmer weather arrives, windows are opened and activities move outdoors, we ask you to remember the following:

  • Please be mindful of your noise level and its impact on your neighbors, whether it be other Wesleyan students or members of the Middletown community.
  • Screens should be in place when the windows are open to prevent unwanted intruders (bees, bats, etc.)
  • Secure windows and doors when you are not at home to prevent unwanted entries and thefts.
  • The only furniture which should be brought outside (which includes balconies and porches) is plastic outdoor furniture.  Upholstered and wooden furniture pose fire hazards, and may become home to bugs and four legged creatures.

If your windows do not have working window stops, please submit a work order immediately to Physical Plant by calling (860) 685-3400.  We thank you in advance for your cooperation.

Spring Closing
As you begin making your summer plans, please remember all residential units must be vacated and keys turned in by Saturday, May 14, 2011 at 12 p.m. (noon). Only graduating seniors and students who have been pre-approved by the Office of Residential Life can remain in their rooms after Saturday, May 14, 2011 at 12 p.m. (noon).

Students who fail to check out of their rooms will incur a late check-out fine of $250.00, and may also incur additional per diem charges until they vacate their rooms.

Commencement
If you need housing beyond, Saturday, May 14, 2011 for one of the reasons below:

  • Classes
  • Summer Housing
  • University Employment

you need to apply for an extension through Residential Life.  Extension applications are available at www.wesleyan.edu/reslife and are due on Friday, April 29, 2011 at 5 p.m. Please note that applying for an extension does not guarantee the application will be approved.  Only extenuating circumstances will be considered and students will be notified via email the week of May 2, 2011.

Students who are approved to stay past 12:00 p.m. (noon) on May 14, 2011 may be required to move out of their spring housing assignment into a temporary location.  Students living in Clark, Fauver Residence Hall, Foss 8 – 10 (Hewitt), German House, and Russian House will be required to relocate if approved to stay beyond May 14th.

Graduating seniors are automatically approved to stay in their current housing assignment until 4:30 p.m. on Monday, May 23, 2011 and do not have to submit an application.

Storage
The University offers summer storage for students through Physical Plant at Long Lane.  Space is limited and is intended for students who do not live within driving range (New England, New Jersey, New York, Maryland, and Pennsylvania are exempt).  Storage is on a first come, first serve basis and you can store up to 5 boxes or mini-refrigerators (no size limit) for $20 a box/refrigerator.  Storage is open on a limited schedule:

  • Thursday, May 12, 2011  2 p.m. – 3:15 p.m.
  • Friday, May 13, 2011  2 p.m. –  3:15 p.m.
  • Saturday, May 14, 2011  11 a.m. – 12:30 p.m.

For additional information regarding summer storage, please contact Jeff Sweet at 860-685-3763 or jsweet@wesleyan.edu.

Summer Housing
On-campus summer housing will be located in Fauver Residence Hall and is available between Friday, May 27, 2011 and ends September 3, 2011.  Summer housing is available for Wesleyan undergraduate students that meet the following criteria:

  • Academics
  • International Student
  • University employment

Seniors who have graduated, graduate students, and people not matriculated at Wesleyan are not eligible for summer housing.

The daily rate for summer housing is $21.80 a day and includes a double-occupancy room and air-conditioning.  Students must register for a minimum of 2 weeks.  Dining services will not be open to summer students and you will be responsible for your own meals.  Applications for summer housing will be available on Friday, March 25, 2011 at www.wesleyan.edu/reslife.  The priority deadline for summer housing applications is Friday, April 29, 2011 and applications are accepted on a rolling basis until July 29, 2011 if space is available.  Students will be notified of their summer assignment the week of May 9th.

Students who choose to not live in University summer housing will not be able to move back to campus before Saturday, September 3, 2011.

If you have any questions, please contact Residential Life by phone at 860-685-3550 or by e-mail at reslife@wesleyan.edu.

Due to the potential of a significant snow storm on Sunday, December 19th, we have decided to close student residences at noon on Monday, December 20, 2010.  We encourage you to leave before Sunday if your travel plans allow; but if you are unable to, you may stay in your residence until noon on Monday, December 20, 2010.  Please note that there will not be additional shuttles scheduled for Monday, December 20, 2010.

If you have any questions, please contact the Office of Residential Life at reslife@wesleyan.edu or 860-685-3550.

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